We're a small team (6) all located in the same office, easy to get up and go ask someone what they did and why if necessary.
The version history available has worked for us, but hasn't been a big deal, either. We don't use a web browser, although there are URLs that can be pasted into various Office objects (tasks, calendar entries, etc). It does very well at multiple users at the same time, and flags changes since last entry to the notebook for each user. We're sharing OneNote notebooks on a shared drive. jcmeloni makes some good points worth thinking about. It works for us, but probably won't scale to more than a dozen or so. My team is using OneNote informally in a way similar to what you describe.
No one in the org or on the team uses a Mac, because OneNote is not in the Office for Mac suite.Īs a PM, I look for collaborative tools that are easily adoptable, easily supported, and have collaborative elements already built in.and that typically ends up being a wiki - either standalone or built into other document- and knowledge-management tool suites. Your systems/IT folks are ready to support this sort of collaborative work (which may include the installation of additional services in-house, such as SharePoint). Your environment already has a good deal of OneNote use. When shared online in this manner (as above), I believe the URLs are at the file level.Īs a PM, or as part of a team that does a lot of collaborative editing and document sharing, I would not use OneNote in the way that you've described unless:. OneNote files are viewable in the browser only in conjunction with the "Share to Web" functionality which works with other MS services like OneDrive, OneDrive for Business & SharePoint. Version history is per user per page this is a different function than the Show Revisions functionality (and is an action in a different group in the ribbon, too). I'll tackle your specific bullet-point questions to the best of my ability and then try to give an answer as a PM using such a tool.
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